how to categorize emails in outlook 2016

Of course you’ll want to store the rest of your outgoing messages to the Sent Items folder.

Step 3: Create a rule to save the rest of your mail tooĬurrently we’re only saving the mails we’re sorting into other folders. You can of course create additional rules to move messages to other people to different folders by repeating the above steps but note that each time you must add the action “stop processing more rules” to the rule.

Verify that “Turn on this rule” is selected and press Finish.

For instance: “Sent Items move: John Doe”.

Press Next and then Next again (unless you want to set exceptions).

This is important or you’ll end up with duplicates again! In the Step 1 section select “stop processing more rules”.In the Step 2 section click “specified” and select the John Doe folder.In the Step 1 section select “move a copy to the specified folder”.In the Step 2 section click “people or public group” and select John Doe from your address book and press Next.In previous versions of Outlook, this condition was called: sent to people or distribution list In the Step 1 section select: sent to people or public group.From the “Start from a blank rule” section choose: Apply rule on messages I send.In this example we’ll create a rule to store all messages sent to John Doe in the a folder named “John Doe” which is a subfolder of the Sent Items folder. Step 2: Create a rule to sort your outgoing mail File-> Options-> section: Mail-> option group: Save messages.This means that we can turn off the generic option “Save copies of messages in Sent Items folder” which is on by default. Since we’re going to sort the outgoing e-mails by using rules, we’re going all the way and actually also manage saving ALL outgoing messages by using rules. Step 1: Turn off the generic Save Sent Items option Add-in alternative: Timed Email Organizer.

Step 3: Create a rule to save the rest of your mail too.Step 2: Create a rule to sort your outgoing mail.Step 1: Turn off the generic Save Sent Items option.Well it copies and when you use the rule by default, you’ll end up with duplicates which is probably not what you want you want it to move! This is still achievable but it involves modifying another option and to carefully craft your e-mail rules. This rule is quite unclear and actually contradicts itself does it move or does it copy? When you use Rules to sort your outgoing e-mails into folders you’ll notice that you can actually only “move a copy” to that folder.

How to categorize emails in outlook 2016